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Pre-arrival Information for Participants

I. Conference arrangement 

  1. Programme schedule 

  2. HKU Guest WIFI

  3. Dress code 

  4. Conference venues and abbreviation 

  5. Registration procedure  

  6. Registration time and location 

  7. Meal arrangement 

    • Conference day lunch (May 29-30) 

    • Conference dinner (May 29) 

    • Self-paid meals on pre-conference session day (May 28) 

      • On-campus catering 

      • Off campus catering 

  8. Conference venue surroundings 

    • ATM and banks 

    • Postal services 

    • HKU Heritage Sights and Sites

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II. General information about Hong Kong 

  1. Weather 

  2. Power 

  3. Phone call 

  4. Drinking water 

  5. Currency exchange 

  6. Hong Kong Transportation 

    • HK International Airport transportation guide 

    • Tourist Octopus Card 

    • Mass Transit Railway (MTR) 

    • Bus and minibus 

    • Ferry 

    • Taxi 

    • Getting around Hong Kong 

  7. Health Care 

 

III. Contingency plan 

  1. In the event of emergency 

  2. Adverse weather arrangement  

 

IV. Useful links 

  

V. Map links 

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VI. Contacts 

I. Conference arrangement

  1. Programme schedule

Conference arrangement
I.1
I.2
I.3

2. HKU Guest WIFI access

​SSID: “Wi-Fi.HK via HKU” (Password not necessary)

3. Dress code

​Smart casual.

4. Conference venues and abbreviations​​​

RHT: Rayson Huang Theatre, Main Campus

CRT: Run Run Shaw Tower, Centennial Campus

CPD: Central Podium, Centennial Campus

 

Travelling by MTR (Mass Transit Railway)

Get off at HKU Station (Island line) (The dark blue line)/ 香港大學站(港島線)

  • CRT and CPD: HKU Station Exit C1

  • RHT: HKU Station Exit A2

 

Important: Please don’t confuse HKU Station (Island Line) with University Station (East Rail Line)

 

The walking distance between RHT and CRT & CPD is 10-15 minutes. Please plan ahead for transfer if applicable.

 

Conference venues:

  • RHT: All keynotes, opening and closing session, a couple of panels and sessions.

  • CRT 4/F: CRT-4.04, 4.28, 4.29 & 4.36, Faculty Conference Room, Arts Tech Lab, Faculty Lounge

  • CRT 7/F: CRT-7.30 & 7.58

  • CPD 3/F: CPD-3.28 (Jockey Club Tower), CPD-3.06, 3.07 & 3.15 (@ Run Run Shaw Tower)​​

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I.4
HKU Map - for visitors updated.jpg
I.5

5. Registration procedure

  • Important: Due to the prevailing security control measures at The University of Hong Kong (HKU), all visitors must provide proof of invitation. Registrants are kindly requested to bring the pre-arrival email (bearing the event letterhead and your name) that was sent in May by the conference secretariat. Please present this document to the security guards when requested, in either digital or paper format. In case you encounter any access issues, please contact the general office of the organizer (School of Chinese) at 3917 1199 or email media4all2025@hku.hk.

  • Upon reaching the registration counter, please present the same pre-arrival email to verify your identity. You may also be asked to provide an identification document.

  • Following a successful registration, you will receive a conference package, which includes a badge. Kindly wear the badge at all times during the conference as it serves as proof of your identity and grants access to the sessions you have enrolled in.

6. Registration time and location​

I.6

May 28

Wednesday

08:30-18:00

4/F lobby, Run Run Shaw Tower

Centennial Campus

May 29

Thursday

08:30-17:00

G/F, Rayson Huang Theatre

Main Campus

May 30

Friday

08:30-13:00

G/F, Rayson Huang Theatre

Main Campus

I.7

7. Meal arrangement

 

Conference lunch

 

Provided for all conference participants on May 29 & 30.

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Boxed lunch will be available for pick up at Faculty Lounge, 4th floor, Run Run Shaw Tower.

 

The following rooms will be opened for lunch

  • CRT-4/F: Faculty Lounge, Arts Tech Lab, CRT-4.04, 4.27 & 4.28

  • CRT-7/F: CRT-7.30 & 7.58

 

Participants can also explore open air benches for lunch around Run Run Shaw Tower at the ground floor; the bridge at 3rd floor connecting Run Run Shaw Tower and Jockey Club Tower; Centennial Garden (through the long escalator near Cheng Yu Tung Building), and University Street G/F and LG1 floor.

 

Conference dinner

Provided for pre-registered paid participants ONLY on May 29.

 

Restaurant: Chiuchow Garden Restaurant

Address: 3rd floor, Sheung Wan, Infinitus Plaza, No. 199, Des Voeux Rd Central, Sheung Wan

Phone: 2545 7778

潮江春

上環德輔道中199號無限極廣場3樓

 

Serving Chiu Chow style Chinese cuisine

Reception opens at 6:30p.m.

Dinner starts at 7:00p.m.

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This restaurant is located immediately in the building of Exit E5, MTR Sheung Wan Station. It is also accessible by tram and bus.

 

Simple route map from HKU to the restaurant 

Step-to-step guide from RHT to restaurant

Step-to-step guide from Centennial Campus to restaurant

Sheung Wan MTR station map 

 

 

On-campus catering near the conference venue

(self-paid lunch on May 28, dinner on May 29-30 if applicable)

 

https://www.cedars.hku.hk/campuslife/catering/catering-outlets/#cc

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For those who want to eat on-campus, since most of the on-campus restaurants require staff and student logins for meal purchases, you can do so by scanning the following authentication QR code for access.

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On-campus open-to-all cafeterias:

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Off-campus restaurants

You can explore your preferences here: https://www.openrice.com/zh/hongkong

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(HKU is located near the districts of "Kennedy Town," "Shek Tong Tsui," and "Sai Ying Pun")

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You may consider the following off-campus restaurants near the conference venues (list not exhaustive)

I.8

8. Conference venue surroundings

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  • Postal service

The closest post office to the School is the Sai Ying Pun Post Office located at 27 Pok Fu Lam Road, Sai Ying Pun. It is a 10-minute walk from the Run Run Shaw Tower.

https://webapp.hongkongpost.hk/en/about_us/network/post_offices/index.html#list ​​

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II. General Information of Hong Kong

General Info of HK
II.1

1. Weather in May​

The average temperature in Hong Kong in May is 23C (73F) to 29C (84F). The highest relative humidity is 86%. There will be occasional showers, thunderstorms and tropical cyclones.

II.2

2. Power​

In Hong Kong, power plugs and sockets (outlets) are mostly of type G. The standard voltage is 220 V at a frequency of 50 Hz.

II.3

3. Phone calls​

Country/Region code: 852 
Local phone number: Formed by 8 digits (if calling from Hong Kong, there is no need to dial the region code)

II.4

4. Drinking Water​

In general, tap water in Hong Kong is clean. However, to avoid any issues, please do not drink directly from the tap. It is recommended to drink only boiled water or bottled water.

II.5
II.6

5. Currency exchange (rate as at 9 May 2025)​

USD1 ~ HKD7.8. Euro 1 ~HKD8.7. RMB 1= HKD1.08

6. Hong Kong transportation​

HK International Airport transportation guide

https://www.hongkongairport.com/en/transport/to-from-airport 

 

Tourist Octopus Card

​Tourist Octopus is fun and easy to use, and is accepted all over Hong Kong! Use it for public transport, dining, entertainment, shopping and more. It is the easy way to get the most from your time in Hong Kong!

  1. Card type: Adult

  2. Priced at HK$39 without initial stored value and no deposit is required

  3. Remaining value can be refunded but the Octopus will be deactivated

  4. Keep it as a souvenir

You can reload your Tourist Octopus with cash anytime at thousands of locations, from transportation providers to retailers.

For more details, please visit the official website.

 

Mass Transit Railway (MTR)

Providing a fast, convenient, inexpensive and easy means of transport, the MTR is a local subway network that connects Hong Kong Island, Kowloon and the New Territories. There are stations scattered almost everywhere, and most trains run every 2-4 minutes from around 6:00am to 1:00am. To check the train schedule, stations and calculate travel time, you can download the MTR mobile app here or visit their website.

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Bus and Minibus

There are 2 main kinds of bus in Hong Kong – the large double-decker buses and the small green minibuses. Taking buses and minibuses is also a convenient, easy and inexpensive way to get to your destinations, especially when you are travelling to the southern side of Hong Kong (e.g. Stanley Market, Aberdeen), as the MTR stations mainly cover the northern part of Hong Kong. To find out more about double-decker bus routes and rates please click here (for buses available on Hong Kong Island) and here (for buses available in Kowloon and the New Territories). To learn more about green minibuses, click here.
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To ride on a bus or a minibus, you can either pay in cash or use an Octopus Card (there will be more about it below). Note that if you pay in cash, no changes will be provided by the driver.

 

Ferry

Taking ferries is one of the ways to travel from Hong Kong Island to Kowloon, and basically the only way to get to the outlying islands which include Lamma Island, Cheung Chau Island and Peng Chau Island. Check out the following links for more information:
https://www.starferry.com.hk/services.html
https://hkkf.com.hk/en/

 

To take a ferry, you can either purchase a ticket online or at the ticketing office at the pier or use an Octopus Card (more information about this card below).
 

Taxi

Despite being a more expensive option, taxis can go everywhere in Hong Kong. Taxis in Hong Kong come in three colours – red (seen on Hong Kong Island and in Kowloon), green (seen in the New Territories) and blue (seen on Lantau Island). You can hail a taxi on the side of the road or queue up at a taxi rank.

​Only cash is accepted.

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Getting around Hong Kong

​The Discover Hong Kong website has a fantastic guide for planning your trip. They have great guides to discovering the culinary delights of Hong Kong, travel packages for great vacation deals, more information on accommodations, and information for travellers with disabilities. We suggest you peruse these resources as you plan your trip for an easier time in Hong Kong!

II.7

7. Health Care​

Nearest hospita

Queen Mary Hospital/ 瑪麗醫院
Phone: 2255 3838
Address: 102 Pok Fu Lam Road, Pok Fu Lam, Hong Kong
Web: https://www8.ha.org.hk/qmh/

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Accident & Emergency (A&E) waiting time

https://www.ha.org.hk/visitor/ha_visitor_index.asp?Content_ID=235504&Lang=ENG

 

HK Primary Care Directory

https://apps.pcdirectory.gov.hk/public/en

 

HK Doctors homepage

https://www.thkma.org/our_works/hong_kong_doctors/

III. Contingency Plan

Contingency Plan
III.1

1. In the event of an emergency​

Please seek assistance from a conference staff member on-site.
 
During office hours, you can contact the organizer's general office at:
Phone: (852) 3917 1199 
Address: Rm 801, Run Run Shaw Tower, Centennial Campus, The University of Hong Kong/ 香港薄扶林香港大學百周年校園逸夫教學樓 801 室
Office hour: Monday – Friday 08:45-17:45 (Lunch hour: 13:00-14:00)

 

Outside office hour, please email to conference secretariat: media4all2025@hku.hk 

 

For security assistance, you can reach the HKU Security Control Centre at (852) 3917 2882.

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In case of medical emergencies outside office hour, please contact the Emergency Ambulance Service at the Fire Services Communications Centre: (852) 2735 3355.

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For all other emergencies requiring immediate attention, please dial "999" for Police, Fire, or Ambulance services.

III.2

2. Adverse weather arrangement​

The conference will be changed to online mode if the following situations take place:
-The Tropical Cyclone Warning Signal No. 8 or above is in effect or
-The Black Rainstorm Signal is in effect or
-There are other severe weather conditions

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Announcement will be made as early as possible on conference website with separate email sent to registrant. Please regularly refer to programme website and your registered email box.

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For the latest weather condition, please visit the HK Observatory website: https://www.hko.gov.hk 

IV. Useful links

Useful links

VI. Contacts

Contacts

Media for All 11 Conference Secretariat
School of Chinese, The University of Hong Kong
Phone: (852) 3917 1199 
Address: Rm 801, Run Run Shaw Tower, Centennial Campus, The University of Hong Kong
Email: media4all2025@hku.hk 

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香港大學中文學院
香港薄扶林香港大學百周年校園逸夫教學樓 801 室

*** The information presented on this website is sourced from third parties. The conference organizers are not responsible for any inaccuracies in the content provided.

Disclaimer

Updated on May 22, 2025

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